Investment Banking Administrative Manager / EA Client of Aventus Global Talent

Role Overview Administrative Manager

Location: Dubai

Reporting to: Senior Management

Role Summary

A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.

Key Responsibilities

Executive Support

Diary and calendar management for senior leadership

Travel coordination, itineraries, and expense management

Supporting meetings, board logistics, and internal coordination

Operations & Office Management

Day-to-day office management and facilities oversight

Vendor sourcing and management (including real estate, maintenance, and services)

Business continuity and general operational support

HR & People

Recruitment support (including coordination with agencies)

Onboarding and offboarding processes

Visa processing and renewals

Health insurance administration and renewals

Compliance & Governance

Liaising with compliance, auditors, and external advisors

Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)

Assisting with policy and procedure updates

Data Protection

Supporting data protection processes and working with external Data Protection Officer

Maintaining records and assisting with annual reviews

CSR & Initiatives

Managing and coordinating CSR initiatives and partnerships