Invoicing Administrator

Confidential Company

Posted 30+ days ago

Experience

3 - 8 Years

Monthly Salary

AED 4,500 - 7,500 ($1,216 - $2,026)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration

Nationality

Any Arab National, Filipino

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Generate and dispatch accurate invoices to clients, ensuring all details are correct and reflect agreed-upon terms.
  • Monitor accounts receivable, following up on overdue invoices promptly and professionally to maintain healthy cash flow.
  • Reconcile invoices against purchase orders, contracts, and timesheets to ensure accurate billing and prevent discrepancies.
  • Maintain and update the invoicing database, including client information, payment terms, and invoice history, for easy access.
  • Address and resolve client inquiries regarding invoices, deliveries , providing clear and helpful explanations to ensure client satisfaction.
  • Collaborate with sales and project teams to gather necessary information for accurate and timely invoicing.
  • Process credit memos and adjustments, ensuring proper documentation and adherence to company policy.
  • Assist in month-end closing activities, including preparing reports and reconciling accounts related to invoicing.
  • Identify and implement process improvements to streamline invoicing operations and reduce errors.
  • Ensure compliance with relevant financial regulations and company policies related to invoicing procedures.

Desired Candidate Profile

  • Possesses a High School diploma or equivalent; a Bachelor's degree in Accounting or a related field is a plus.
  • Minimum of 2 years of experience in accounts receivable, invoicing, or a similar role, demonstrating a strong understanding of financial processes.
  • Proficiency in using accounting and booking software (e.g., Zoho ) and Microsoft Excel, with the ability to manipulate data effectively.
  • Demonstrates exceptional attention to detail and accuracy in all tasks, ensuring error-free invoicing and record-keeping.
  • Exhibits strong communication skills, both written and verbal, to interact with clients, colleagues, and vendors.
  • Possesses excellent organizational and time-management abilities, capable of prioritizing tasks and meeting deadlines effectively.
  • Demonstrates a proactive approach to problem-solving, with the ability to identify and resolve invoicing issues independently.
  • Understands and adheres to relevant financial regulations and company policies, ensuring compliance in all invoicing activities.
  • Displays a strong work ethic and the ability to work both independently and as part of a team, contributing to a positive work environment.
  • Experience in a specific industry ( trading in MEP equipments ) is preferred, showcasing industry-specific knowledge.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

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Confidential Company

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