Leasing Administrator

Agile Consultants

Job Responsibilities:

• Prepare, review, and process tenancy agreements, lease renewals, addendums, and terminations in line with company policies and legal requirements.
• Register and renew Ejari contracts through the DLD online system, ensuring timely processing.
• Maintain and update lease records and tenant information in the property management system (e.g., Yardi or similar software).
• Ensure all lease documents are filed and archived accurately for audit and compliance purposes.
• Coordinate with the Legal team for tenancy-related disputes, notices, and regulatory matters.

Tenant & Client Coordination

• Act as the primary administrative point of contact for tenants regarding lease documentation and general leasing inquiries.
• Assist the Leasing Manager with move-in and move-out procedures, including preparation of handover documents and inspection reports.
• Ensure all tenant records, communications, and correspondence are documented and updated.
• Facilitate coordination between tenants, leasing agents, and the property management team to ensure timely issue resolution.

System Management & Reporting

• Enter and update leasing data in Yardi/CRM systems, ensuring accuracy in rental amounts, terms, and payment schedules.
• Generate reports (daily/weekly/monthly) on occupancy, lease expirations, renewals, and vacant units.
• Monitor lease expiry dates and ensure timely renewal notifications and processing.
• Assist in maintaining the leasing dashboard and ensure data accuracy across reports.

Compliance & Standards

• Ensure all lease agreements and activities comply with DLD, RERA, and internal standards.
• Maintain confidentiality and data protection when handling tenant and company information.
• Support the Leasing Manager during internal and external audits by providing required documentation.

Coordination with Other Departments

• Liaise with Finance for security deposit and rent collection, refund processing, and tenant account reconciliation.
• Work with Maintenance and Property Management teams to ensure unit readiness prior to lease commencement.
• Support Marketing and Sales teams by providing updated unit availability lists and rental details.