Manager - Procurement (Medcon)

Sheikh Shakhbout Medical City

Coordinating purchasing activities.

• Reviewing and evaluating contracts, approving award letters and purchase orders, negotiating change orders, and determining sole source validity
• Reviewing and checking for accuracy requests and specifications, and assigning to subordinate for necessary action
• Liaising between suppliers and concerned departments on any procurement related activities, procedures, order status, and problem resolution
• Approving source selection methods in accordance with procurement policies and procedures
• Reviewing and approving purchase requests/orders in accordance with the authority matrix
• Working with divisions and concerned staff to determine causes of problems, develop alternative methods to solve problems and to implement strategies for resolution
• Resolving ad hoc problems such as bid disputes and supplier protests in collaboration with concerned departments
• Coordinating sourcing for all medical consumables required

Setting operational levels

• Supporting the development of operational metrics and goals for the purchasing department (service level monitoring, open purchasing orders, etc.)
• Ensuring that goals for all operational and JCIA metrics are met or exceeded

Reporting

• Preparing weekly/monthly purchase and other expense reports
• Creating and issuing purchase orders to suppliers

Liaising with facility and suppliers

• Liaising with facility departments / personnel to determine needs and establish requirements
• Contacting suppliers frequently to know the exact arrival time of supplies
• Communicating with department to provide, receive information concerning suggested products and vendors, order status and receive invoice payment
• Maintaining the proper and appropriate professional and ethical relationships with all vendor representatives, conducting business affairs according to principles and guidelines of the prudent purchasing philosophy

Assisting the Procurement Director

• Assisting with the development and revision of procurement and contracting policies, procedures, and strategies for the facilities
• Representing the Procurement Director in selected meetings
• Meeting or exceeding targets and service levels standards set by the Procurement Director
• Assisting with the implementation of short- and long-term procurement strategies designed to reduce costs and improve quality and service while meeting facility s goals and objectives
• Overseeing the procurement activities of facility and ensuring procurement terms and conditions are complied with
• Periodically obtaining internal and external feedback, and reporting on effectiveness of procurement services, including customer satisfaction, and proposing methods for continuous improvement
• Assisting the Procurement Director with on the job training for the purchasing personnel
• Performing other duties as assigned by the Procurement Director within the scope of knowledge and skills

Contributing to team effort

• Planning and supervising the day to day activities of the subordinates; streamlining processes wherever possible
• Evaluating workload, conducting performance evaluation and initiating necessary disciplinary actions
• Understanding the training requirements of the team and communicating the same for the benefit of the training department
• Providing on the job training and orienting the team during course of work

Fulfilling committee responsibilities

• Providing input and guidance on purchasing and procurement related matters and on operational decisions relating to that
• Remaining involved in Operational Committees and Task Forces as appropriate

u>Procurement lifecycle optimization/u>
Lead the sourcing of potential vendors through supplier pre-qualification, evaluation performance and appraisal cycle
Review of tender documents for discrepancies, planning and coordinating for material that needs to be procured.
Verify and approve requests from all departments, approve POs, suppliers registration, issuance of L/Cs and advance payments.
Contribute with all stakeholders across departments for yearly/projects business plan in term of budget, solutions & timeline.
Develop and implement processes and procedures that help in enhancing procurement operations.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.

u>Negotiation and Risk Management /u>
Negotiate with suppliers and vendors to ensure obtaining favorable terms for the company.
Analyze and forecast the risk associated with the newly acquired projects comparing them with the historical data & agreed plans/business cases.

u>Supplier Relationship/u>
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Liaise between suppliers, manufacturers, internal teams such as supply chain, planning, marketing, IT and sales, and customers to ensure smooth dealing.

u>Team Management:/u>
Lead a cohesive team of individuals towards achieving goals, while ensuring open communication, mutual respect, and efficient collaboration among team members.
Establish clear roles and responsibilities.
Set realistic targets and timelines.
Provide timely feedback, foster a positive team culture, and promote continuous learning and development.