Office Administrator ENERFLEX LTD

Principle Responsibilities and Duties

• Greet visitors with a positive attitude, ensure they are signed in, and direct them to the appropriate location
• Answer and transfer calls in a pleasant, professional, and timely manner
• Handle employee travel arrangements, including booking flights, car rentals, and hotels, and coordinate with colleagues in other entities when needed
• Draft, stamp, and send company letters, ensuring the Letter Log is updated and accurate
• Arrange company meetings for assigned departments, coordinating conference rooms and food as needed
• Collaborate with the employee engagement committee to organize event locations and materials, ensuring they are communicated through the correct channels
• Process administrative-related invoices and forward them to the finance department with the appropriate approvals and coding
• Ensure business cards and nameplates are prepared and issued as requested
• Handle emails (e.g., RFQ, ITT, EOI, and vendor invoices), forwarding relevant messages to the appropriate departments or individuals.
• Coordinate document courier services, package pickups, and distributions, keeping accurate logs
• Monitor office supplies and materials to ensure stock availability at all times
• Work with procurement to register new vendors and raise SAP PRs as necessary
• Assist with PRO work and other team projects as needed
• Coordinate internal and external events, preparing necessary training supplies when requested
• Schedule pest control, maintenance, and waste collection with third-party vendors as needed
• Record minutes of meetings, and prepare presentations and reports as required by management
• Comply with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines
• Perform all other duties as assigned by Supervisor / Manager