Office Assistant

Client of Talentmate

As an Office Assistant, you will be a vital part of our daily operations, essential in maintaining the smooth and efficient running of our office environment. This role requires a high level of organizational and multitasking skills to support our team and uphold the high standards of our office. You will be responsible for a variety of tasks ranging from scheduling appointments, managing correspondence, to handling client inquiries, which all contribute to the effective and efficient functioning of our establishment. You will interact with different departments and external stakeholders, making excellent communication skills a necessity. This is a fantastic opportunity for an individual looking to enhance their administrative skills and grow within a dynamic and fast-paced environment.

Responsibilities

• Manage scheduling of meetings and appointments to optimize time management.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Conduct data entry tasks with accuracy and attention to detail.
• Maintain office supplies inventory by checking stock and placing orders.
• Assist in the preparation and organization of office documents and reports.
• Act as the first point of contact for clients and visitors, ensuring a warm welcome.
• Coordinate and assist with office events and meetings, including logistics arrangements.
• Perform general office duties such as filing, photocopying, and scanning documents.
• Support various departments with administrative tasks as needed and directed.
• Ensure office common areas are clean, organized, and presentable daily.
• Maintain a high level of confidentiality in handling sensitive information.
• Update and maintain office policies as necessary to improve efficiency.

Requirements

• High school diploma or equivalent qualification is required.
• Proven experience in an administrative or office assistant role is preferred.
• Excellent organizational and time-management skills are mandatory.
• Ability to multitask and prioritize tasks efficiently in a busy work environment.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Must be highly responsible and able to maintain a high level of confidentiality.