Payroll Officer Al Habari Projects

Job Purpose Ensure accurate and timely payroll processing, payroll reconciliation, and statutory compliance by coordinating attendance/timesheets, onboarding updates, and payroll inputs with HR and Finance. Key Responsibilities Payroll Processing & Closure • Prepare and process monthly payroll accurately and on time for all divisions/projects. • Ensure payroll inputs are finalized within set deadlines (new joiners, resignations, unpaid leave, overtime, allowances, deductions). • Maintain a payroll closure calendar and ensure month-end closures are completed without carry-overs. Reconciliation & Controls Reconcile payroll against: • Attendance/muster roll and timesheets • Approved leave/rejoining records • New joiner confirmations and employee master data Investigate discrepancies, document root cause, and implement corrective actions. Prepare payroll variance reports (increment changes, overtime trends, unpaid leave, deductions, anomalies). Employee Master Data & Onboarding Link • Ensure all payroll-related employee data is updated in ERP (basic salary, allowances, bank details, joining date, division/project allocation, status). • Confirm that no employee is processed without complete onboarding confirmation and required approvals. Compliance & Reporting • Ensure compliance with company policy and Qatar labour requirements (as applicable). • Coordinate final settlements, leave settlements, and salary-related certificates. • Maintain payroll files, approvals, and audit-ready documentation. Coordination • Coordinate with HR team, divisional admins, and Finance for approvals, validations, and closure sign-off. • Respond to payroll queries and resolve issues within defined TAT. Key Deliverables (KPIs) • 100% on-time payroll processing and closure. • Zero omitted employees; zero unauthorized changes. • Payroll reconciliation completed and signed-off monthly. • Payroll query resolution within agreed timelines. • Audit readiness: complete payroll documentation and approvals. Qualifications & Experience • Bachelor’s degree (HR/Finance/Accounting preferred). • 3–6 years payroll experience (Qatar/GCC preferred). • Strong knowledge of payroll processes, settlements, overtime, and attendance linkage. • Advanced Excel; ERP/HRMS payroll module experience required.