Procurement Administrator

Talentmate

The role of a Procurement Administrator is a critical function within the supply chain and procurement operations of an organization. The main purpose of this role is to assist in the purchasing process, ensure accurate record-keeping, and comply with company policies and industry standards related to procurement. A Procurement Administrator acts as a key support to the procurement team, providing administrative assistance, managing supplier relationships, and ensuring the timely and efficient flow of goods and services. This role requires a detail-oriented individual with excellent organizational skills who can handle multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Procurement Administrators typically work closely with suppliers, internal departments, and external partners to guarantee that procurement activities are conducted smoothly and effectively.

Responsibilities

• Coordinate and manage procurement activities to ensure efficiency and effectiveness.
• Maintain accurate records of purchases, pricing, and other essential data.
• Provide administrative support to the procurement department and other stakeholders.
• Communicate and collaborate with suppliers to manage deliveries and resolve issues.
• Assist in the preparation of purchase orders and ensure approval processes are followed.
• Monitor inventory levels and work with suppliers to replenish stock as needed.
• Ensure compliance with company policies and procurement procedures at all times.
• Conduct market research to identify potential suppliers and evaluate their offerings.
• Negotiate pricing, contracts, and terms to achieve the best possible deals for the company.
• Assist in the development and implementation of procurement strategies and initiatives.
• Liaise with accounts payable to rectify any discrepancies on invoices and payments.
• Prepare reports and provide visibility into procurement performance and activities.

Requirements

• Bachelor s degree in business administration, supply chain, or a related field.
• A minimum of 2 years experience in procurement or a related area.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills for effective collaboration.
• Proficient in Microsoft Office and procurement software applications.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Solid understanding of procurement processes, policies, and compliance requirements.