Project Coordinator

Aesen Group

Key Responsibilities:

• Report directly to the General Manager - Operations and support overall marine/ project execution
• Coordinate with the TSI, OSI, HSQE and Crewing from Vessel Owners for ship handling, bunkering, and provision arrangement
• Update Client on the mobilization and demobilization of transportation spreads within the projects
• Coordinate the conduct of suitability surveys, on-hire surveys, off-hire surveys, bunker surveys with surveyors, clients, owners and yards
• Coordinate the closeout and submission of Client and MWS Punch list, etc.
• Monitor and update clients on the progress of vessel preparation (outfitting, punch list close-out, etc.)
• Monitor and transmit the Statement of Facts for the progress of the loadout/ voyages
• Prepare and transmit Project Daily Progress Report (DPR)
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Collating relevant certificates and insurances for projects
• Coordinate the billing information such as charter hire, on/ off hire statement report to internal financial billing department and procuring process executing from project back charging to external invoicing department upon Project Managers requests/ clients requirements
• Coordinate the preparation of vessels (inspections, crewing, punch list close out, etc..)
• Ensure documentation in designated database management and proper filling in accordance with document control system
• Produce fuel consumption spreadsheets, sailing and cargo schedules spreadsheets
• Liaise with Marine Agents, Marine Warranty Surveyors, Classification Society Surveyors and Client Representatives
• Maintain project drawing register
• Adhere to the company and Projects HSQE policies and practices

Joint Accountabilities:

• Collaborate with assigned Project Manager for the effective execution of projects