Proposal Manager

Client of Ultiwise Consult

Key Responsibilities:

Leadership & Strategy

Lead and manage the proposal and tendering function for EPC projects in Water & Wastewater Treatment, Oil & Gas, and Municipal sectors.

Define and implement proposal strategies, governance frameworks, and best practices to maximize win probability and operational efficiency.

Provide strategic input for bid/no-bid decisions, risk evaluation, and executive-level business planning.

Drive process improvements, knowledge sharing, and adoption of standardized tools across global proposal operations.

Team & Resource Management

Manage a cross-border team of proposal engineers located in UAE and India, ensuring seamless collaboration and resource utilization.

Assign workloads, set priorities, and monitor progress across multiple proposals simultaneously.

Mentor, coach, and develop team members to build technical and managerial capabilities.

Conduct performance reviews, define KPIs, and ensure continuous skill development across both regional teams.

Establish succession plans and training programs to support long-term team sustainability.

Proposal Development & Governance

Oversee preparation of technical and commercial proposals, ensuring alignment with client specifications, company policies, and compliance requirements.

Review and approve process designs, PFDs, P&IDs, BOQs, cost estimates, and execution strategies.

Implement standardized proposal templates, systems, and documentation to maintain consistency across UAE and India teams.

Ensure proposals undergo proper internal reviews, approvals, and risk assessments prior to submission.

Cross-Functional & Stakeholder Collaboration

Coordinate with engineering, procurement, design, finance, legal, and project management teams to integrate accurate inputs into proposals.

Partner with business development and sales teams to align proposals with client objectives and market positioning.

Represent the company in client-facing presentations, technical clarifications, and commercial negotiations during pre-award phases.

Build and maintain relationships with key clients, consultants, suppliers, and subcontractors to strengthen the company s market competitiveness.

Performance Monitoring & Reporting

Track bid pipeline, proposal performance, and win/loss ratios, and present detailed reports to executive management.

Conduct post-bid analysis to capture lessons learned and implement continuous improvements.

Benchmark team performance ensuring consistency, knowledge transfer, and operational efficiency.