Receptionist

AppliedAI

Key Responsibilities:

• Warmly welcome and assist all visitors, clients, and vendors, ensuring a friendly and professional first impression.
• Flawlessly manage incoming and outgoing guests, including digital sign-up on systems like Invoy, and provide clear directions.
• Manage incoming calls and general inquiries promptly and efficiently, directing them to the appropriate internal parties.
• Maintain a clean, organised, and presentable reception area and assist in ensuring the overall professional appearance of common areas at all times.
• Assist with diverse office operations such as managing courier services, maintaining the asset register and document filing, and coordinating essential services like catering when necessary.
• Coordinate the procurement of office supplies, manage inventory, and liaise with vendors for timely deliveries or services.
• Support teams with administrative tasks (data entry, scheduling, basic reporting) and assist new joiners with official, administrative requirements (e.g., ID processes, coordination for required medical tests).
• Support internal coordination for ad hoc tasks, errands, and general office requirements, which may involve external field work.
• Assist during office maintenance and remodeling activities (e.g., AC servicing, minor repairs) by guiding technicians or service providers. Note: This may occasionally require working on a weekend or after office hours, which will be compensated.
• Understand basic Health & Safety (H&S) protocols to ensure the security and well-being of visitors and employees.