Receptionist - Workplace Coordinator

WSP in the Middle East

WSP is seeking a Receptionist & Workplace Coordinator to join our corporate office in Dubai. This position will serve as the welcoming face of our organisation—managing front office activities, greeting and assisting visitors, and ensuring a smooth and professional office experience.

Responsibilities

Represents WSP in a professional manner by welcoming clients/ visitors properly while directing towards appropriate contact person or department

Responds to all incoming calls and address inquiries properly

Ensures that all WSP Employees' concerns/requests are addressed on time such as desk/meeting room bookings, request for equipment, office supplies, and others

Greeting the new joiners and doing an office tour including quick HSE induction to ensure they are aware of the emergency contacts

Responsible for maintaining Reception mailbox

Organizes the daily delivery and collections to the different WSP site offices and other locations including couriers for international and local deliveries when required

Arranging fresh flowers for the reception

Daily monitoring of Employee Attendance, Vacant Desks, and Car Parking

Assisting the Chief Fire Warden during monthly office HSE inspection and ensure the First Aid checklist log maintained in the reception has valid items

Qualifications

Minimum 3 years relevant experience

Excellent time management skills and able to prioritize tasks

Ability to solve problems and work well under pressure

Experienced Microsoft Office user

Strong communication skills – both written and verbal

Proactive, strong communicator and assertive