Recruitment Executive

Astro Offshore

Responsibilities:

• Review recruitment requirements with HR Manager and hiring managers and ensure clarity on role, skills, and qualifications needed.
• Assist with planning recruitment strategy and timelines to meet hiring deadlines, using data-driven approaches.
• Develop and maintain organisational charts highlighting open positions to support HR Manager with strategic workforce planning and executive management presentations.
• Post or source candidates digitally through professional networks, job boards, platforms and recruitment agencies.
• Shortlist candidates using structured criteria and digital assessment tools to ensure alignment with corporate standards.
• Conduct interviews and manage interview panels, ensuring structured assessments.
• Create and enhance relevant forms, integrating them into recruitment systems to improve candidate evaluation and record keeping.
• End to end coordination and scheduling interviews with all participants.
• Produce detailed job descriptions aligned with operational requirements.
• Prepare offer letters for successful candidates in coordination with HR Manager for review and approval.
• Work with the HR Manager on internal promotions and opportunities to utilise internal talent, maintaining and developing an internal talent pipeline.
• Work with the HR Manager to enhance compensation packages and ensure competitive, standardised offers for candidates.
• Use and implement assessment tools to enhance candidate evaluation and selection, ensuring consistent and objective hiring decisions.
• Plan, attend and host recruitment days and job fairs for global reach recruitment.
• Create structured pathways for intern programs, including onboarding, mentoring, and potential full-time hiring opportunities.
• Build and maintain a structured digital database of CVs and recruitment activity, including internal candidates for succession planning.
• Use recruitment modules, applicant tracking systems, and process automation tools to manage recruitment efficiently.
• Ensure all recruitment activity is properly documented digitally to maintain fair, compliant, and auditable hiring practices.
• Monitor recruitment expenditure and costs, providing reports and analytics to the HR Manager.
• Support and work with HR Manager to improvement the recruitment process, candidate experience, and corporate employer branding.
• Attend industry events and networking opportunities to build relationships within offshore, marine, and corporate talent pools.

Skills & Competencies:

• Strong knowledge of offshore shipping, technical, and corporate roles in a professional business environment
• Advanced candidate sourcing, screening, and digital assessment skills
• Experience using assessment tools and creating/enhancing digital interview forms
• Experience designing structured pathways for intern programs and early talent development
• Knowledge of process automation tools to streamline recruitment workflows
• Strong interpersonal and stakeholder management skills
• Ability to manage multiple priorities, meet deadlines, and produce recruitment timelines
• High level of attention to detail, process consistency, and organisational skills
• Strong communication and negotiation skills
• Commitment to fair, transparent, and documented recruitment practices
• Proactive mindset to drive digitalisation, process improvements, and recruitment innovations
• Ability to track recruitment expenditure and provide reporting and analytics
• Ability to support internal talent utilisation, career development initiatives, and competitive compensation