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Experience
2 - 5 Years
Job Location
Education
Diploma(Management), Bachelor of Business Administration(Management)
Nationality
Any Arab National, Any Nationality
Gender
Female
Benefits
Medical Insurance
Vacancy
2 Vacancies
Job Description
Roles & Responsibilities
- Manage executive schedules, ensuring optimal time allocation for meetings, deadlines, and travel, to facilitate smooth operations.
- Prepare and edit correspondence, reports, and presentations, ensuring clarity, professionalism, and adherence to company standards.
- Organize and maintain files, documents, and databases, implementing efficient systems for easy retrieval and security of sensitive information.
- Act as the primary point of contact between executives and internal/external stakeholders, demonstrating diplomacy and effective communication skills.
- Coordinate logistics for meetings and events, including venue selection, catering, and technology setup, to ensure seamless execution.
- Monitor and respond to emails and inquiries promptly, prioritizing urgent matters and escalating as necessary to maintain workflow.
- Assist in budgeting and expense tracking for departmental activities, providing accurate financial reports to support decision-making.
- Conduct research and compile data for reports and presentations, ensuring that executives are well-informed and equipped for discussions.
- Support project management efforts by tracking progress, deadlines, and deliverables, facilitating collaboration across teams.
- Stay updated on industry trends and best practices in administrative functions to continuously improve efficiency and effectiveness.
Desired Candidate Profile
- Minimum 3 years of proven experience in a secretarial or administrative role within a corporate environment to demonstrate capability and familiarity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools for effective task execution.
- Strong command of English, with additional language proficiency preferred to enhance communication with diverse stakeholders.
- Demonstrated ability to manage multiple tasks and prioritize effectively under pressure, showcasing exceptional organizational skills.
- Excellent interpersonal and communication skills, with a professional demeanor that fosters positive relationships internally and externally.
- A proactive mindset and problem-solving ability to anticipate needs and address challenges before they escalate.
- High level of discretion and confidentiality, particularly when dealing with sensitive information, to maintain trust and integrity.
- Adaptability and willingness to learn new technologies and processes to stay current in a rapidly evolving work environment.
Employment Type
- Full Time
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Secretary
- Front Office
- Personal Assistant (PA)
Keywords
- Secretary
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Al Wathba Building Contracting Company
Al Wathba Building & Contracting Company is a holding group established in the United Arab Emirates in 1989 specialize in commercial, institutional, industrial, and medical construction services. As one of the most reliable construction contractors in the U.A.E
Fadi - HR Manager
Sharjah. Dubai. UAE, Sharjah, United Arab Emirates (UAE)
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