Admin Coordinator

Confidential Company

1. Fleet Management

• Maintain accurate records of all company vehicles, registrations, and service schedules.
• Coordinate vehicle assignments and usage with various departments.
• Oversee regular maintenance and ensure timely repairs and servicing.
• Track vehicle insurance, renewals, and ensure compliance with RTA and traffic regulations.
• Monitor fuel usage and vehicle logs to optimize fleet efficiency.

2. Staff Attendance Management

• Supervise daily attendance records of all employees.
• Compile and submit monthly attendance reports to HR and Payroll.
• Coordinate with supervisors to resolve attendance discrepancies or irregularities.
• Maintain leave records and ensure accurate input into HR systems.

3. Visa & PRO-Related Tasks

• Coordinate with PROs for visa processing, renewals, cancellations, medicals, and Emirates ID procedures.
• Track visa expiry dates and ensure timely renewal or cancellation as required.
• Assist in preparing documents for visa applications and labor-related processes.
• Maintain records of all employee-related government documentation.
• Liaise with government departments such as MOHRE, GDRFA, and other relevant authorities when needed.

4. General Administrative Support

• Maintain employee files and ensure documentation is up-to-date.
• Coordinate with HR and other departments for onboarding and offboarding processes.
• Assist in audits, compliance checks, and internal reporting requirements.
• Perform other administrative duties as assigned by the management.