Administration Executive

Blend Financial Services

Key Responsibilities:

1. Petty Cash & Financial Administration

- Manage and maintain petty cash for DIFC office operations.

- Ensure accurate documentation, reconciliation, and timely submission of petty cash expenses.

- Maintain proper records of all office-related expenditures.

2. Driver & Logistics Management

- Oversee daily schedules and assignments of company drivers.

- Ensure proper upkeep, punctuality, and discipline of drivers.

- Monitor vehicle requirements, fuel usage, and service schedules.

3. Office Maintenance & Facility Management

- Supervise maintenance of office premises including desks, meeting rooms, Wi-Fi, furniture,

pantry, and overall facility upkeep.

- Coordinate with relevant vendors for repairs, servicing, and maintenance needs.

- Ensure meeting rooms are well-prepared and operational at all times.

4. Vendor & Office Supply Management

- Manage relationships with office vendor stationery, equipment, pantry supplies, housekeeping,

etc.

- Negotiate rates, track agreements, and ensure timely service delivery.

- Maintain adequate stock of office supplies, ensuring zero disruptions.

5. Travel Coordination

- Handle travel bookings and arrangements for employees, including flights, hotels, transportation,

and itineraries.

- Ensure cost-efficient and timely coordination.

6. Front Desk & Administrative Support

- Supervise front desk operations (or manage directly when required).

- Welcome guests, manage call handling, courier dispatch, and general inquiries.

- Support internal teams with administrative tasks as needed.

Required Skills & Qualifications:

- Bachelors degree in Business Administration or related field.

- 2 4 years of experience in office administration or facilities management (DIFC experience

preferred).

- Strong communication and interpersonal skills.

- Excellent organizational and multitasking abilities.

- Proficiency in MS Office (Word, Excel, Outlook).

- Ability to work independently and handle confidential information responsibly.

Competencies:

- Attention to detail

- Time management

- Problem-solving mindset

- Professional conduct

- Vendor negotiation

- Service-oriented approach