Administration Executive

Client of Anzaa Consultants

1. Office Administration

• Oversee daily office operations to maintain a clean, organized, and efficient workspace.
• Manage office supplies, equipment, and inventory levels.
• Coordinate with vendors, facility management teams, and service providers for contracts, services, and invoices.
• Handle office maintenance requests and ensure timely resolution.

2. Internal Event Coordination

• Plan and coordinate internal events, including team meetings, celebrations, workshops, and office activities.
• Manage event logistics such as venue arrangements, communication, vendor coordination, and materials.

3. Travel Management

• Arrange domestic and international travel including visas, flights, hotel bookings, transportation, and itineraries.
• Ensure all travel arrangements comply with company policies and timelines.
• Maintain accurate travel records and support employees with expense documentation.

4. Employee Onboarding & Documentation

• Assist HR in executing seamless onboarding processes for new employees.
• Prepare onboarding kits, arrange workspace setup, and coordinate orientation activities.
• Maintain up-to-date employee files, records, and documentation.
• Support HR in issuing letters, contracts, and employment updates.

5. Visa & PRO Coordination

• Coordinate visa applications, renewals, cancellations, and all government-related documentation.
• Liaise with PRO to ensure timely submission and completion of paperwork.
• Maintain and update the employee visa tracker, monitoring expiry dates and compliance.

6. Reception & Front Desk Management

• Manage front-desk activities including welcoming visitors, handling phone calls, and addressing inquiries.
• Maintain a professional and welcoming reception area.
• Handle incoming and outgoing mail, courier services, and general communications.