Administrative Officer AllisDesign

Posted 30+ days ago

Experience

0 - 2 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Any Arab National

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Client Communication

  • Reply to clients on social media and WhatsApp

  • Answer questions in a professional and friendly way

  • Follow up with clients and make sure they are supported

  • Track and manage the client journey from first contact to service completion


Administrative Tasks

  • Schedule and organize meetings

  • Prepare simple reports and documents

  • Keep records organized

  • Support daily office operations


Basic HR Tasks

  • Manage and update the HR system

  • Help with onboarding new employees

  • Keep employee records updated

  • Support simple HR processes


Invoicing & Quotations

  • Prepare and send client quotations

  • Issue and track invoices

  • Follow up on payments when needed

  • Maintain accurate financial records related to clients


Market Research & Client Strategy

  • Conduct market research for clients (competitors, trends, target audience)

  • Collect and analyze data to support client projects

  • Assist in preparing business strategies and improvement plans for clients

Desired Candidate Profile

We are looking for an organized and professional person to join our team as an Administrative Officer & Client Communication.

This role includes handling client messages, organizing meetings, managing simple HR tasks, making sure everything runs smoothly inside the company, and preparing quotations and invoices. Additionally, conducting market research and strategy studies for clients to support their business growth.

If you are detail-oriented, good at communication, and comfortable using online systems, this role is for you.


Requirements

  • Previous experience in administration or customer service (preferred)

  • Good communication skills (English & Arabic required)

  • Organized and able to handle multiple tasks

  • Responsible and proactive

  • Comfortable working with online systems and platforms


Systems You Must Know

  • Zoho

  • Notion

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Office Manager
  • Data Management
  • Problem Solving
  • Scheduling
  • Administrative Coordinator
  • Administrative Assistant
  • Project Support
  • Team Collaboration

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AllisDesign

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