Administrative specialist

Tawteen

Major responsibilities

1.Accommodation order management: Strictly enforce dormitory management regulations and daily routines, maintain daily and nighttime order in the dormitory, stop violations such as making noise, drinking alcohol, and causing disturbances, and regulate the dormitory atmosphere;

2.Personnel Ledger Management: Responsible for handling employee check-in, check-out, and transfer procedures; ensuring proper registration of personnel information and updating of ledgers; regularly verifying the number of occupants and checking vacant beds; and preventing violations such as overnight stays, subletting, and mixed-occupancy

3.Access Control and Visitor Management: Implement dormitory access control measures, strictly enforce the registration system for visitors and outsiders, strictly control unauthorized personnel from entering and exiting the dormitory, and ensure dormitory safety;

4.Water and electricity energy consumption control: responsible for the statistics, verification and energy consumption management of dormitory water and electricity, investigating water and electricity abnormalities, eliminating waste problems such as leaks, lights left on and water running unnecessarily, and implementing energy-saving management;

5.Material and living support: Responsible for the management, distribution and registration of employees' daily necessities, dormitory public supplies and spare keys, to ensure employees' basic living needs;

6.Facility and equipment operation and maintenance: responsible for the asset ledger management, daily inspection and maintenance of dormitory furniture, home appliances, bathroom fixtures, doors and windows, access control, activity room fitness equipment, etc.; collecting equipment failure reports, submitting repair requests, following up on acceptance and keeping records;

7.Environmental hygiene management: Inspect dormitory rooms and public areas for cleanliness, urge rectification of room conditions and correction of illegal placement; coordinate the cleaning, ventilation and regular disinfection of public areas to maintain a clean and livable dormitory environment;

8.Safety hazard investigation: Conduct daily safety patrols and monthly self-inspections, strictly prohibit unauthorized wiring, illegal use of electricity, and prohibited items such as high-power electrical appliances, flammable and explosive materials, and controlled implements from entering the dormitory, and investigate all kinds of safety hazards;

9.Fire emergency management: Daily inspection of fire-fighting equipment, evacuation routes, and emergency signs to ensure they are in good working order and unobstructed; timely handling of emergencies such as water leaks, power outages, disputes, and unexpected accidents, and reporting and processing them according to procedures;

10.Data and report archiving: Organize and archive data such as daily inspections, safety checks, violation records, and maintenance logs, and complete work summaries and report submissions on time.

Minor responsibilities

1.Cooperate with departments to conduct asset inventory, dormitory inspection, holiday duty arrangements, collect employee accommodation requests and follow up on rectification; Qualifications

2. Educational background, major, and educational requirements: College diploma or above, dormitory management experience preferred;

3. Job requirements and qualities: responsible, hardworking and pragmatic, proactive, with good communication skills, a certain learning ability, and the ability to summarize

4. Foreign language and office skills requirements: English majors preferred, familiar with Microsoft Office software