Administrator

Al Qadisiyah

Overview:

As our Administrative Officer, you will act as the central link between departments, ensuring that daily operations run smoothly and efficiently. Your responsibilities will include managing communication, organizing and maintaining documentation, supporting leadership with scheduling and reports, and facilitating seamless operational flow across the organization.

Key Responsibilities:

Daily Coordination with Departments

• Review and follow up on daily operations with various departments.
• Ensure all departments are aligned with daily plans and deadlines.
• Identify and address any operational issues in coordination with relevant teams.

Weekly Reports to General Manager

• Collect and analyze data from different departments.
• Prepare detailed weekly performance reports, highlighting achievements, challenges, and recommendations.
• Present summaries that support decision-making and strategic planning.

Documentation and Record Management

• Maintain and organize administrative records, files, and documents.
• Ensure all records are up to date and accessible when needed.

Meeting Coordination

• Schedule and organize internal and external meetings.
• Prepare meeting agendas and take minutes.
• Follow up on tasks and decisions arising from meetings.

Basic HR Administrative Support

• Coordinate with the HR department for employee-related administrative tasks.

Daily Office Administration

• Handle email correspondence and official communications.
• Support the General Manager with assigned tasks and projects.

Process Improvement

• Identify areas for administrative process enhancement.
• Suggest and implement improvements to increase efficiency and reduce delays.