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Job Description
Roles & Responsibilities
The Engineering Coordinator is responsible for providing administrative and operational support to the engineering department. The role includes handling maintenance requests, managing documentation, coordinating preventive maintenance schedules, and ensuring compliance with regulatory requirements. The Engineering Coordinator plays a key role in ensuring the smooth execution of preventive and corrective maintenance, supporting the engineering team and maintaining accurate records of all activities.
Administrative & Team Support
Be the go-to person for logging and tracking maintenance requests.
Manage day-to-day admin tasks (calls, filing, scheduling, communications).
Arrange meetings and site visits, capturing minutes for follow-up.
Keep engineering documentation and log sheets organized and up-to-date.
Compliance & Reporting
Monitor water analysis results and upload reports to Dubai Municipality systems.
Ensure all equipment certifications are valid and renewed on time.
Maintain accurate records for compliance with Dubai Municipality (DM) and Dubai Civil Defence (DCD).
Preventive Maintenance & Contractor Coordination
Track and follow up on preventive maintenance (PPM) schedules.
Coordinate with contractors and suppliers to ensure timely service delivery.
Support engineering leaders in ensuring smooth corrective and preventive work.
Inventory & Asset Management
Help manage tools, spare parts, and consumables stock.
Assist with CAPEX documentation and asset disposal processes.
Ensure compliance with hotel policies for asset management.
Utility & Environmental Reporting
Prepare monthly energy and water consumption reports.
Upload sustainability data to platforms like GAIA and Dubai Tourism Carbon Calculator.
Daily Operations
Monitor the RSM dashboard for maintenance tickets and ensure smooth follow-up.
Support supervisors in closing completed work orders.
Organize monthly team meetings, prepare minutes, and follow up on action items.
Other Key Contributions
Assist with special projects and sustainability initiatives.
Handle sensitive information with discretion.
Support the Director of Engineering and contribute to departmental improvements.
Desired Candidate Profile
Technical Skills
- Familiarity with engineering and maintenance terminology.
- Ability to manage and track preventive maintenance schedules.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and hotel management systems.
- Basic understanding of water safety, Legionella prevention, and environmental regulations.
Soft Skills
- Excellent organizational and multitasking abilities.
- Strong communication and coordination skills.
- High attention to detail and accuracy in documentation.
Education & Certifications
- Diploma in Engineering, Facilities Management, or a related field (preferred).
- Certification in administrative support or office management (advantage).
- Training in regulatory compliance and safety standards (a plus).
Company Industry
Department / Functional Area
Keywords
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The First Group
The First Group Hospitality is a leading hospitality management company pioneering a new era of excellence. With a rapidly expanding portfolio of award-winning upscale hotels, signature restaurants, and distinctive leisure destinations, we are committed to creating unforgettable experiences at every touchpoint. Our team of seasoned professionals brings decades of experience from renowned hotel brands, combined with a deep understanding of the Dubai and GCC markets. With a comprehensive infrastructure spanning all key areas of hotel management, we offer tailored solutions to maximise efficiency, drive revenue growth, and enhance guest satisfaction. At The First Group Hospitality, we are dedicated to building long-term partnerships with our clients. By leveraging our global insights, regional expertise, and strong operational foundation, we ensure that every aspect of your hotel is managed with precision and care. Our goal is to optimise performance, boost profitability, and deliver sustainable growth for your property.
https://careers-thefirstgroup.icims.com/jobs/7264/jobdetails/job