Executive Assistant Chanel

The Impact You Can Create at Chanel

Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.

Calendar & Priorities Management

• Full ownership of the MD s Outlook calendar (internal, external, regional & global)
• Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
• Ensure proactive time optimization and clear communication flow

Travel & Logistics (T&E)

• Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
• Coordinate itineraries for internal visitors and ensure smooth execution
• Track budgets and negotiate with vendors for travel, gifts, and internal events
• Encourage sustainable travel practices where relevant

Administrative & Confidential Support

• Draft and edit emails, presentations, and internal/external communications
• Handle confidential documents and sensitive information with the utmost discretion
• Maintain and update internal databases and reporting tools

Stakeholder & Office Coordination

• Act as the central liaison between the MD and all departments (HR, Finance, etc.)
• Coordinate external meetings and follow-ups with clients and partners
• Oversee the selection and distribution of corporate gifts and thank-you items

VIP Visits & Event Management

• Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
• Organize internal events and seminars, liaising with venues, suppliers, and guests
• Ensure alignment with CHANEL s sustainability commitments (local vendors, low-impact practices, waste reduction)

Expense Management

• Manage Concur claims and related expense processes with accuracy and timeliness

Anticipation & Agility

• Anticipate needs, flag issues early, and bring solutions before problems arise
• Maintain calm and composure in high-pressure situations and act as a stabilizing force