The Role
We are hiring an Executive Assistant to the CEO to act as a trusted partner, helping the CEO operate at maximum effectiveness. This role goes beyond traditional admin support - you'll not only manage the CEO's calendar, travel, and communication, but also ensure priorities move forward across the business.
The right person is hyper-organized, proactive, and comfortable working with a mix of detail and strategy. You'll sit at the center of a high-growth fintech company, making sure the CEO's attention is on the most important matters, while also stepping in to drive follow-up and execution on key initiatives.
Executive Support
Provide proactive and strategic diary and time management for the CEO.
Coordinate complex international and domestic travel (flights, accommodation, visas).
Prepare presentations, reports, briefing notes, agendas, and capture minutes where needed.
Act as a trusted gatekeeper, helping the CEO focus on the highest-priority matters.
Manage inbox and correspondence, ensuring clear, timely, and professional communication.
Track expenses and oversee related admin tasks.
Executive Team Coordination
Interface directly with the executive team to coordinate the CEO's priorities.
Follow up on key decisions and ensure commitments are delivered on.
Partner with leaders across the business to keep projects aligned and moving.
Support with the preparation of investor updates, board packs, and strategy materials.
Stakeholder & Event Support
Build and nurture strong relationships with internal and external stakeholders.
Help coordinate major company events, leadership offsites, and key external meetings.
Occasionally assist with personal errands to optimize the CEO's time.
Continuously look for ways to improve executive operations and workflows.
Requirements
Extensive experience as an Executive Assistant supporting senior executives in a fast-paced environment (startup/scale-up preferred).
Advanced organizational and time management skills, with meticulous attention to detail.
Strong background in coordinating complex business travel.
Exceptional communication and interpersonal skills, comfortable dealing with all levels of stakeholders.
Highly efficient, resourceful, and solutions-oriented, with strong ownership and accountability.
Proficient with Google Workspace, Slack, Notion, and MacOS; quick to pick up new tools.
Able to maintain the highest levels of confidentiality and discretion.
Flexible working style - comfortable with changing priorities, time zones, and last-minute adjustments.
