Executive Assistant To Ceo

Confidential Company

Calendar & Time Management

• Manage and maintain the CEO’s calendar, appointments, and meetings.
• Prioritize engagements and commitments, ensuring strategic alignment.
• Coordinate with internal departments to avoid scheduling conflicts.

Communication & Correspondence

• Handle incoming email, calls, messages—filter, prioritize, and respond or redirect appropriately.
• Draft, proofread, and edit correspondence, reports, presentations, and memos.
• Maintain relationships with internal teams, board members, stakeholders, partners.

Meetings & Events

• Prepare agendas, documents, presentations for meetings.
• Take minutes and ensure action items are followed up.
• Coordinate logistics for meetings, both in-house and external (venues, catering, equipment).
• Organize Board, EXCOM or Management Committee meetings and retreats or off-site sessions if applicable.

Travel & Logistics

• Plan and book travel: flights, hotels, ground transport, visas, itineraries.
• Ensure smooth logistics for CEO’s travel and external engagements.
• Prepare travel packs with necessary briefings, documentation.

Project Support & Research

• Assist with special projects as assigned by the CEO; coordinate tasks, follow up on deliverables.
• Conduct research and prepare reports, data summaries or dashboards as required.
• Provide support for strategic initiatives and help ensure deadlines are met.

Board & Governance Support

• Assist in preparation of Board meeting materials, minutes, follow-ups.
• Liaise with Board members, organize logistics for Board sessions.

Confidentiality & Representation

• Handle sensitive information with discretion.
• Serve as a gatekeeper / first point of contact for CEO; manage internal & external contacts accordingly.
• Represent CEO’s office professionally in all interactions.

Administrative & Office Duties

• Maintain organized filing systems—both physical and digital.
• Manage expense reports, reimbursements, and corporate credit card usage if needed.
• Oversee subscriptions, memberships, licenses under CEO’s purview.
• Maintain contact lists, databases.
• Provide backup support to other senior executives when needed.