Executive Assistant to Founding Team
Ai Acquisition
Posted on 11 Mar
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Manage complex calendars, priorities, and daily execution for the founding team
Ensure founders are fully prepared for meetings, decisions, and strategic conversations
Coordinate across departments to ensure leadership priorities move forward quickly
Manage and triage inboxes, Slack channels, and internal communications
Draft and respond to messages on behalf of leadership when appropriate
Ensure key messages and actions are followed up promptly
Organize leadership meetings and external calls
Prepare agendas, track action items, and ensure follow-through across teams
Coordinate with internal and external stakeholders globally
Manage international travel including flights, accommodations, and itineraries
Handle documentation, visas, and travel requirements
Ensure seamless execution of travel schedules
Assist founders in executing strategic initiatives and internal projects
Support cross-team coordination for company priorities
Track deliverables and ensure deadlines are met
Support founders with select personal administrative matters where required
Maintain strict confidentiality across all communications and information
Desired Candidate Profile
Proven experience as an Executive Assistant or Personal Assistant supporting founders or senior executives
Experience in startup or high-growth environments strongly preferred
Exceptional ability to manage multiple priorities simultaneously
Strong attention to detail and follow-through
Ability to anticipate needs and think several steps ahead
Comfortable making independent decisions when needed
Highly comfortable using modern productivity and collaboration tools
Typical tools include:
Google Workspace
Slack
Notion
ClickUp
Miro
AI productivity tools
Excellent written and verbal English
Confident interacting with senior leaders, clients, and partners
Highly proactive and solutions-oriented
Thrives in fast-paced startup environments
Strong ownership mentality
Calm under pressure and adaptable to change
Company Industry
Department / Functional Area
Keywords
- Executive Assistant To Founding Team
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Ai Acquisition
About AI Acquisition AI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses. Operating globally with the US as our primary market, we combine proprietary AI orchestration tools with proven growth systems to help our members build scalable, high-revenue businesses. Since launching, we ve grown from zero to multi-seven figures in under two years, and we are now scaling aggressively toward eight figures and beyond. Our mission is simple: empower entrepreneurs to build life-changing businesses using AI. We operate in a high-performance, founder-led environment where speed, ownership, and execution matter.
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