Executive Secretary
Client of Talentmate
Posted on 10 Sep
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Experience
5 - 7 Years
Job Location
Education
Bachelor of Business Administration()
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
An Executive Secretary plays a crucial role in the smooth operation of an organization by providing top-level administrative support to executives and senior management. This position demands a high degree of professionalism, discretion, and thoroughness as the Executive Secretary often handles sensitive and confidential information. The ideal candidate will have excellent organizational skills and the ability to prioritize a variety of tasks efficiently. They will also demonstrate exceptional communication skills, both verbal and written, to effectively interact with internal and external stakeholders. An Executive Secretary is expected to perform a wide range of administrative and clerical duties to facilitate the day-to-day administrative operations of the executive offices they support.
Responsibilities
- Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
- Serve as the primary point of contact between executives and internal/external clients.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports and documents for executive staff.
- Coordinate meetings and strategic activities with other departments and teams.
- Attend meetings and prepare comprehensive minutes of discussions for record-keeping and reference.
- Monitor, prioritize, and respond to emails and other communications on behalf of executives.
- Handle confidential information with a high degree of integrity and professionalism.
- Organize and manage documents, files, and records, ensuring accuracy and security.
- Assist in creating, formatting, and maintaining databases and Azure SharePoint libraries.
- Plan and coordinate corporate events, workshops, and training sessions as required.
- Support other administrative staff and perform supplementary tasks as needed.
Requirements
- Bachelor s degree in Business Administration, Secretarial Studies, or related field preferred.
- Minimum of 5 years of experience as an executive secretary or similar role.
- Exceptional communication skills, with proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently, maintain confidentiality, and manage multiple tasks efficiently.
- Demonstrated experience in managing complex schedules and prioritizing tasks effectively.
- Exceptional organizational skills with a strong attention to detail and accuracy.
- Proficient in managing office equipment, database management, and traditional filing systems.
Company Industry
Department / Functional Area
Keywords
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Client of Talentmate
https://www.talentmate.com/jobs/uae/dubai/executive-secretary-225-814/2508-1-27363
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