Executive Secretary

Confidential Company

Employer Active

Posted 6 hrs ago

Experience

3 - 5 Years

Job Location

Dubai, Other - United Arab Emirates (UAE)

Education

Bachelor of Business Administration, MBA/PG Diploma in Business Mgmt

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Job Purpose:
To provide high-level executive and business support to the Executive Vice Chairman, ensuring seamless coordination, communication, and execution of key priorities across sales, marketing, and operational functions. The role combines executive assistance, business analysis, and coordination to drive efficiency and informed decision-making.


Key Responsibilities:

  • Coordinate and follow up on management directives and business priorities.
  • Prepare reports, presentations, and performance dashboards for executive review.
  • Gather and analyse sales, inventory, and operational data to support business insights.
  • Track progress on projects, initiatives, and action items across departments.
  • Draft communications, summaries, and business updates for internal and external circulation.
  • Support budgeting cycles by consolidating departmental inputs and monitoring utilization.
  • Manage the Executive Vice Chairman’s calendar, ensuring effective scheduling and prioritization.
  • Handle confidential information with utmost discretion and professionalism.
  • Develop and maintain reporting tools to support data-driven decision-making.

Desired Candidate Profile

  • Bachelor’s degree in Business Administration, Management, or related field; MBA preferred.
  • 3–5 years’ experience in executive support, business coordination, or analyst role, in FMCG or trading sector.
  • Strong communication, analytical, and stakeholder management skills.
  • Excellent proficiency in Excel, PowerPoint, ERP Systems and business reporting tools.
  • Ability to handle multiple priorities under pressure with integrity and professionalism.

Key Competencies:

  • Interpersonal & Communication Skills
  • Planning & Organizational Ability
  • Analytical & Critical Thinking
  • Problem-Solving Orientation
  • Result-Driven Approach
  • Business Acumen

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Personal Assistant
  • Time Management
  • Business Coordinator
  • Meeting Organization
  • Executive Assistant
  • Stake Holder Management
  • Data Analysis And Reporting

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Confidential Company