Executive Secretary

Prime One Group

Key Responsibilities

A. Executive & Administrative Support
1. Manage daily agenda, schedules, and priorities for MD and CEO.

2. Ensure timely preparation of reports, presentations, and documentation.

3. Handle confidential and sensitive information with utmost discretion.

B. Client & Guest Relations
4. Meet and greet important customers, business partners, and VIP visitors.

5. Represent the company professionally with excellent interpersonal skills and presentation.

6. Assist with organizing corporate/social events and media-related coordination.

C. Project Coordination
7. Maintain accurate project documentation (contracts, correspondence, and meeting minutes).

8. Prepare project-related correspondence, subcontract agreements, and work orders for signature.

9. Coordinate with departments to ensure timely project support.

D. Travel & Logistics
10. Arrange travel, visas, accommodation, and itineraries for management and staff.

11. Ensure smooth execution of official trips with cost and time efficiency.

E. Presentation & Creative Support
12. Prepare professional reports, charts, and presentations in Excel and PowerPoint.

13. Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.