Executive Secretary

Hilton

An Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.What will I be doing?As an Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and proceduresProvide secretarial support to the Executive teamEnsure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionallyReceive and distribute mailEnsure outgoing mail is dispatched in a timely mannerProvide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessaryMaintain adequate supplies of office stationaryIdentify and build internal and external relationshipsCarry out all filingComply with all key security mandatesReport any maintenance issues or hazardsMaintain own work area in a clean, tidy and good mannerReport defective materials and equipmentAssist with special projects related to the Executive OfficeWhat are we looking for?An Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:Excellent verbal and written communication skillsExcellent administration and IT skillsCommitted to delivering a high level of customer service, both internally and externallyFlexibility to respond to a range of different work situationsAbility to work under pressureIt would be advantageous in this position for you to demonstrate the following capabilities and distinctions:Previous administrative experience in a fast paced environment.