HR & Admin Executive for Female candidate in Abu Dhabi Taurani Holdings LLC

Office Management

• Oversee the coordination and management of office supplies, ensuring the availability and timely procurement of stationery, pantry, and hygiene items.

• Evaluate the performance of facilities management service providers to ensure that office operations and services (maintenance, cleaning, etc.) meet the company’s standards.

• Address and resolve any office-related issues, coordinating with relevant departments for a seamless resolution.

Worker’s Accommodation

• Serve as the primary contact for all employee accommodation related queries and provide administrative support for Labour Camp management.

• Coordinate with the Labor Camp's help desk to ensure smooth check- ins/outs and compliance with company policies.

• Conduct regular inspections of accommodation facilities to ensure cleanliness, safety, and that maintenance aligns with company standards.

Document and Filing Management

• Supervise the secure archiving of legal, corporate, and contractual documents, ensuring easy access and compliance with data protection protocols.

• Maintain a comprehensive record of company documents and contracts, ensuring the highest standards of confidentiality and organization.

Payroll and Employee Support

• Process payroll, ensuring accurate computation of employee salaries, overtime, deductions, and incentives, while maintaining confidentiality.

• Coordinate payroll inputs, allowances, overtime, incentives, and deductions with Finance

• Supervise employee accommodation arrangements as per company policies, ensuring alignment with entitlements.

• Review, approve, and process administrative bills and invoices, ensuring proper data entry and adherence to the company’s financial protocols.

• Organize and drive employee engagement initiatives such as team outings, in-office activities, and social gatherings to maintain a positive work culture.

Visa, Insurance & Compliance Administration

• Manage the issuance of business visas, work permits, and renewals for employees and visitors, ensuring compliance with local regulations.

• Handle visa-related transactions, including changes in job status, visa quotas, and extensions, working closely with government authorities to avoid delays.

• Oversee the timely renewal of life and medical insurance policies for employees and coordinate claims and prior approvals in collaboration with the insurance team.

• Handle MOHRE processes, visas, work permits, labor contracts, Emirates ID, and medicals

Transport Management

• Coordinate and manage the scheduling and maintenance of company vehicles, ensuring they meet legal and safety standards.

• Oversee vehicle insurance renewals, vehicle fitness checks, and ensure timely maintenance or repairs as needed.

• Arrange for temporary vehicles when required, ensuring smooth transport logistics for employees and workers as per operational needs.

Security Administration

• Implement and monitor security policies, ensuring a safe working environment for all employees and visitors.

• Supervise the security team, ensuring compliance with security protocols and maintaining a log of security-related activities.

• Provide administrative support to security staff, including managing security equipment, logbooks, and performing regular checks on security systems (cameras, alarms, etc.).

Continuous Improvement & Process Enhancement

• Apply Kaizen principles to foster a culture of continuous improvement, identifying small, incremental improvements across administrative processes to enhance overall efficiency.

• Participate in DK Board meetings to discuss performance metrics, present updates on ongoing improvement initiatives, and collaborate with senior management on strategies for operational excellence.

• Implement TWIJI (Training Within Industry Job Instruction) methodologies to enhance the training process, ensuring employees are equipped with the right skills to perform their roles efficiently and safely.

• Identify opportunities for process optimization and work closely with cross-functional teams to drive improvements, streamline workflows, and reduce inefficiencies within the department.

• Encourage feedback from all levels of the organization, using insights to continuously enhance processes and drive productivity.

Operating Environment

• The role requires regular interaction with multiple departments, including HR, Finance, and Operations, and requires strong problem- solving skills and an ability to manage multiple priorities.

• Given the diverse nature of the responsibilities, this role often requires working beyond standard hours to address urgent administrative and payroll related tasks.