Hr Document Controller

Confidential Company

Employer Active

Posted 30+ days ago

Experience

2 - 4 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage and maintain all HR documentation, ensuring accuracy, confidentiality, and compliance with company policies and legal regulations.
  • Develop and implement document control procedures to streamline processes and improve information retrieval efficiency.
  • Process and track employee records, including onboarding documents, performance reviews, and termination paperwork, within HR systems.
  • Collaborate with HR team members to support various HR functions, including recruitment, payroll, and benefits administration.
  • Conduct regular audits of HR files to identify and rectify discrepancies, ensuring data integrity and completeness.
  • Prepare and distribute HR-related communications, such as policy updates, employee handbooks, and regulatory notices.
  • Maintain electronic and physical filing systems, ensuring documents are readily accessible and properly archived.
  • Provide training and guidance to employees on document control procedures and HR system navigation.
  • Manage and track document retention schedules, ensuring compliance with legal and regulatory requirements.
  • Assist in the preparation of reports and presentations related to HR documentation and compliance.

Desired Candidate Profile

  • Possesses a Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Minimum of 2 years of experience in HR document control or a similar administrative role within a corporate environment.
  • Demonstrates strong knowledge of HR policies, procedures, and relevant employment laws and regulations.
  • Proficient in using HRIS systems, document management software, and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Exhibits exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Possesses excellent communication skills (both written and verbal) and the ability to interact professionally with all levels of employees.
  • Demonstrates meticulous attention to detail and accuracy in handling sensitive and confidential information.
  • Demonstrates strong interpersonal skills, with the ability to work collaboratively in a team environment.
  • Demonstrates a proactive approach, with the ability to identify and resolve issues independently.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • HR Information Manager
  • HR Systems Analyst
  • Compliance
  • HR Compliance Officer
  • HR Documentation Specialist

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Confidential Company

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