REQUIRED RECEPTIONIST CUM OFFICE GIRL Pinnacle Pharma FZCO

The candidate should have the following requirements:-

• Greeting and assist visitors, clients, and guests.

• Answer phone calls and route them appropriately.

• Handle mail, deliveries, and courier services.

• Clean the pantry area, including countertops, microwaves, fridges, and coffee machines.

• Monitor kitchen supplies and report when refreshments (tea, coffee, sugar, milk) need restocking.

• Prepare & serve tea, coffee and water to staff and visitors/clients & then clean the utensils thereafter.

• Set up, clean, and organize meeting rooms before and after meetings.

• Assist with inventory checks for cleaning materials and office supplies.

• Receive and verify deliveries from vendors.

• Maintain / update databases and records related to attendance of employees and visitor records.

• Assist with administrative and clerical work like photocopying, scanning, filing & other tasks from time to time.

• Prepare reports, spreadsheets, and presentations as required

• Assist with onboarding new employees and coordinate HR-related administrative tasks

• Strong / excellent interpersonal, communication skills in English and organization skills.

• Managing daily / weekly / monthly agenda and arranging new meetings and appointments of the management & preparing minutes of meeting

• Checking emails and giving / draft reply appropriately

• Should have basic accounting knowledge

• Manage / maintain Commercial Invoices / daily accounts / Petty Cash and other documents

• Coordinate travel, visas, transport, itineraries, accommodation etc.

• Excellent in MS Office packages is a must - Excel with Pivot & V loop a must / Word / Power Point / Photoshop / email etc

• High degree of multi-tasking and time management capability

• Multitasking, hardworking, energetic, positive, resourceful, self-starter