Office Administrator & Receptionist

Equiti Group

Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products - from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We re on a mission to deliver accessible online trading products around the world through education and accessibility.Think finance is stuffy? Think again. We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our People and Facilities department would like to welcome a detail-oriented Office Administrator/Receptionist in our office in Dubai. The Office Administrator/Receptionist will be responsible for organizing and coordinating administration duties and office procedures. Her key role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety , include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees A successful Office Administrator/Receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. ResponsibilitiesProvide warm and welcoming reception to all visitors and staff upon arrival to our Dubai Office and notifies company personnel of visitor arrival.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Management of day-to-day office operationsDirect and manage in a professional and efficient way all incoming phone calls and inquiries to the relevant persons Receive, sort, and distribute daily mail/deliveriesOrder all office supplies and keep inventory of stock updatedGeneral management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.Schedule meetings and appointmentsMaintain the office condition and arrange necessary repairsOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on time and coordinate with the Finance departmentManage contract and price negotiations with office vendors, service providers and office leaseHandle travel and accommodation for the team when requiredAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)General EA support to senior management, including setting up and coordinating meetingsLiaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site team building activities, staff events, etc.. Skills & CompetenciesStrong communication skills (Written and Verbal) in English and ideally in ArabicProficiency in Microsoft Office SuiteProfessional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeAttentions to detail and diligent at their workPunctualHave the capacity to understand the business Experience Requirements3+ years of professional experience Team management skillsHighly organized and detailed orientedShows passion, motivation and dedication Strong business ethics, including the ability to work in a highly confidential workspaceStrong written and verbal communication skills in both Arabic and English is requiredProven working experience with Microsoft Office. PerksEach of our offices has its special perks; be it no ties , free lunches, charity events, or a hybrid work policy but whenever you walk into an Equiti office, you re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.The benefits you can expect at your Equiti workplace include:Competitive salary packagePerformance-based bonusMedical insurance coverage for employees and family membersSmart working optionsEmployee wellness initiativesPersonalized career developmentCompany lunch in the officeRegular company events With energy, drive, and imagination, there s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences. Equiti is an equal opportunity employer. Equiti refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.