Personal Assistant

Talentmate

Responsibilities

• Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and other forms of communication for executives.
• Coordinate and plan conferences, meetings, events, and business travel as needed.
• Conduct research, assemble data, and prepare reports or presentations as required.
• Handle confidential information and ensure it is secure and managed appropriately.
• Assist with the preparation and drafting of correspondence and various other documents.
• Maintain office supplies inventory and anticipate the needs of the executives.
• Liaise with internal and external stakeholders, including clients and board members.
• Organize and maintain office filing systems for efficient retrieval and reference.
• Monitor and process expense reports, invoices, and reimbursements efficiently.
• Support project administration and tasks associated with ad hoc assignments.
• Ensure all logistical aspects of executive meetings are managed effectively.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant for executives.
• Exceptional organizational and time-management skills are essential for this role.
• Outstanding written and verbal communication skills, including strong grammar.
• Proficiency with office software, including MS Office Suite, is required.
• Discretion and confidentiality in handling sensitive information are imperative.
• Ability to work under pressure and manage conflicting priorities efficiently.
• A proactive approach and ability to anticipate the needs of executives.