Personal Assistant

Talentmate

Responsibilities

• Manage executive schedules, ensuring appointments and meetings are organized and prioritized effectively.
• Handle communication on behalf of executive members with remarkable professionalism and discretion.
• Prepare detailed reports, briefings, and presentations to support team projects and initiatives.
• Coordinate travel arrangements including flights, accommodations, and related logistics for executive members.
• Ensure timely preparation and compilation of meeting agenda and necessary documentation.
• Monitor and respond to emails, directing correspondence to appropriate channels efficiently.
• Contribute to the planning and execution of special projects and company events as needed.
• Act as a liaison between executives and other departments, stakeholders, or clients.
• Ensure confidentiality and maintain the highest standards of conduct and ethics at all times.
• Maintain and order office supplies, ensuring functionality and availability for team efficiency.
• Update and maintain contact lists and sensitive documents with utmost accuracy.
• Anticipate the needs of executives by thinking a few steps ahead in terms of planning and problem-solving.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role, demonstrating capability.
• Exceptional organizational skills and the ability to manage multiple priorities seamlessly.
• Strong written and verbal communication skills, with the ability to present information clearly.
• Ability to maintain confidentiality and act with discretion and integrity at all times.
• Strong proficiency in utilizing office software, particularly Microsoft Office Suite and calendar management tools.
• Detail-oriented with strong analytical and problem-solving skills to address unexpected challenges.
• Ability to work independently with minimal supervision and take initiative in dynamic environments.