Personnel & Payroll Specialist

Under 5 International Pr...

Personnel Administration

• Maintain accurate and up-to-date personnel files (contracts, IDs, forms, performance documents, etc.).
• Handle all personnel transactions: hiring, onboarding, probation evaluations, contract renewals, promotions, salary updates, and terminations.
• Process and submit Social Insurance forms (Form 1, Form 2, Form 6) and ensure compliance with submission protocols.
• Follow up with Labor Office and Social Insurance Office, including attending visits when required.
• Update employee records on the HR system and maintain an efficient filing system.
• Monitor attendance, leaves, and overtime, ensuring accurate data integration into payroll.
• Handle employees leave balances in accordance with labor law and internal policies.
• Issue HR letters, employment confirmations, and respond to employee official requests.
• Support employee onboarding by preparing contracts and orientation documents; support offboarding by preparing exit documentation.

Payroll Management

• Prepare, calculate, and process monthly payroll with accuracy based on attendance, overtime, deductions, and contractual agreements.
• Review and verify variable pay, bonuses, and allowances.
• Ensure compliance with Egyptian labor law, social insurance, and income tax regulations.
• Apply statutory deductions accurately (tax, social insurance, employer contributions).
• Prepare monthly payroll reports, tax reconciliations, and statutory submissions.
• Coordinate with the Finance department to reconcile payroll accounts and resolve discrepancies.

Compliance & Reporting

• Stay updated on changes in Egyptian labor laws, income tax rules, and social insurance regulations.
• Prepare and submit required governmental reports and ensure timely resolution of compliance matters.
• Ensure legal documentation for all employees is complete, accurate, and up to date.
• Support audits and ensure proper documentation for internal and external reviews.

Technical Skills

• Strong proficiency in Microsoft Excel and payroll systems.
• Practical knowledge of Social Insurance forms (Form 1, 2, 6) and submission protocols.
• Strong understanding of income tax calculations and government payment procedures.
• Experience with attendance systems and payroll data integration.

Soft Skills

• Excellent organizational and time-management abilities.
• High attention to detail, accuracy, and confidentiality.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Proactive, problem-solving mindset with a high level of professionalism.
• Very good command of English.