Proposals Manager Acorn Strategy

JOB TITLE: Proposals Manager

LOCATION: UAE or Jakarta

CONTRACT TYPE: Permanent, full-time

REPORTING TO: Project Manager

PURPOSE OF THE ROLE

The Proposals Manager plays a critical role in driving Acorn Strategy s business growth by leading the coordination of all new business proposal processes. Acting as the central hub for RFP triage, supplier registrations, documentation management, and submission timelines, this role ensures that every proposal is delivered to the highest standard. With a strong focus on organisation, accuracy, and proactive communication, the Proposals Manager enables the team to pursue and convert opportunities efficiently, ensuring proposals are timely, compliant, and strategically aligned with both client requirements and agency goals.

KEY RESPONSIBILITIES

• Supplier Portal & Documentation Management: Maintain accurate records across registration platforms and ensure timely updates of credentials and documentation.
• Opportunity Triage & Intake: Serve as the first point of contact for incoming RFPs and business leads, directing them efficiently to the appropriate teams.
• Proposal Coordination: Own the internal proposal timeline, from triage to submission, ensuring all deliverables are completed, approved, and submitted on time.
• Client & Prospect Communications: Manage all external communication related to RFPs and proposals, maintaining professionalism, responsiveness, and clarity at every stage.
• Final Submission & Knowledge Management: Submit final proposals through appropriate channels and maintain an organised archive of all submissions and supporting documents.
• Compliance & Quality Assurance: Ensure proposals meet all RFP requirements, formats, and criteria, minimising risk of disqualification.
• Process Improvement & Workflow Optimisation: Identify inefficiencies or gaps and recommend improvements to templates, processes, and collaboration systems.
• Internal Collaboration: Partner with cross-functional leads to clarify proposal roles, manage deadlines, and build a smooth workflow across global teams.

QUALIFICATIONS

• A Bachelor s degree in Business Administration, Communications, Marketing, or a related field is preferred.
• 3 5 years of experience in a proposals, project coordination, or administrative role, ideally within a marketing, professional services, or consulting environment.
• Strong digital fluency, especially in cloud-based collaboration, documentation, and project tools.
• Prior experience in tender processes, procurement platforms, or proposal writing is advantageous but not essential.