Reception and Admin Officer

Timesworld

Key Responsibilities

• Front desk and guest relations
• Greet and assist visitors in a courteous and professional manner.
• Manage visitor registration, access, and coordination with internal teams.
• Handle all incoming calls and route them appropriately.
• Maintain a welcoming, clean, and organized reception area.

• Administrative support
• Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
• Prepare correspondence, memos, letters, reports, and documentation as required.
• Handle incoming and outgoing mail, courier services, and office communication.
• Maintain accurate filing systems, documentation, and office records.

• Office administration
• Monitor and maintain office supplies, stationery, and pantry inventory.
• Coordinate with facility management, vendors, and service providers.
• Oversee general office upkeep to ensure a smooth and organized work environment.
• Manage office petty cash, maintain logs, and ensure timely reconciliation.
• Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
• Assist in organising company events, internal meetings, and administrative activities.

• Confidentiality and professionalism
• Handle sensitive information and documents with strict confidentiality.
• Maintain a professional appearance, communication style, and work ethic at all times.