Receptionist/Office Coordinator BIN GHALIB ENGINEERING ENTERPRISES

Posted 30+ days ago

Experience

3 - 8 Years

Job Location

Sharjah - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Filipino

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Answer, screen and forward incoming phone calls
  • Greet and welcome guests as soon as they arrive at the office, immediately place them to meeting room and inform to all concerned
  • Provide basic and accurate information in-person and via phone/email
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Ensure to keep all meeting rooms always neat, tidy, clean and presentable
  • Ensure the timely serving of Tea & Refreshments
  • Maintaining the registers to record various logs and updates.
  • Official In-House meetings arrangements (Weekly, Monthly, etc.)
  • Perform other clerical receptionist duties such as filing, photocopying, and transcribing
  • Ensure that the office Assistant regularly performs the housekeeping.
  • Monitor office supplies inventory and place orders
  • Co-ordination with HR Dept. for leave applications, NOC, medical bills, attendance monitoring, gate passes, car parking etc.
  • Comply with all company/corporate/ISO and other relevant procedures and standards.
  • Receive, sort and distribute daily mail/deliveries
  • Logistical support such as providing in-house meeting arrangements, purchase orders, order tracking, consignment notes, document delivery & cheque collection, food ordering & arrangements, stationery, IT consumables, PPE and distribution etc.

Employment Type

    Full Time

Company Industry

  • Engineering Design & Consulting

Department / Functional Area

  • Administration

Keywords

  • Customer Service
  • Administrative Assistant
  • Administrative Support
  • Communication Skills
  • Guest Services Representative
  • Welcome Desk Attendant
  • Visitor Management
  • Office Organization
  • Office Coordinator
  • Front Desk Management
  • Reception Officer

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BIN GHALIB ENGINEERING ENTERPRISES

Confidential

Industrial Area 17, Sharjah, UAE. KSA, Sharjah, United Arab Emirates (UAE)

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