Receptionist/Secretary Cum Tendering Clerk ALLTECH SOLUTIONS FOR INTEGRATION AND AUTOMATION L.L.C
Posted on 4 Sep
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Experience
2 - 5 Years
Job Location
Education
Bachelor of Business Administration
Nationality
Any Nationality
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage and screen all incoming calls, directing them to the appropriate personnel and taking detailed messages when necessary, ensuring prompt and professional communication.
- Greet and assist visitors, providing a welcoming atmosphere and efficiently managing visitor access, including maintaining visitor logs and issuing visitor badges.
- Handle incoming and outgoing mail, packages, and deliveries, including sorting, distributing, and preparing outgoing shipments, ensuring timely and accurate handling.
- Provide administrative support to various departments, including typing, filing, photocopying, and managing office supplies, maintaining an organized and efficient office environment.
- Prepare and manage tender documents, including reviewing, formatting, and submitting bids, ensuring compliance with all requirements and deadlines.
- Maintain and update tender databases, tracking tender opportunities, and ensuring all relevant information is readily available for the team.
- Assist in the preparation of presentations, reports, and other documents, utilizing software like Microsoft Office Suite to create professional-quality materials.
- Maintain confidentiality of sensitive information and adhere to company policies and procedures, ensuring ethical conduct and data protection.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff, managing calendars and ensuring smooth logistical operations.
Desired Candidate Profile
Possess bachelor's degree in business administration, relevant certifications such as Secretarial or Office Management certifications are highly desirable, demonstrating a commitment to professional development.
Industry experience in extra low voltage system (ELV), ICT, or a related field is preferred, with a good understanding of tendering processes and terminology.
Minimum of 2-5 years of experience in a similar role, showcasing proven ability to handle administrative and tendering tasks effectively.
Open to all nationalities, ensuring a diverse and inclusive workplace.
Fluency in English (written and spoken) is essential, with proficiency in additional language (Arabic) being advantageous.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, with knowledge of project management software being a plus.
Excellent communication, interpersonal, and organizational skills are crucial, enabling effective interaction with colleagues, clients, and vendors.
Strong attention to detail, accuracy, and the ability to work independently and as part of a team are essential for success in this role.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
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ALLTECH SOLUTIONS FOR INTEGRATION AND AUTOMATION L.L.C
A systems integrator, specializes in providing comprehensive extra low voltage (ELV) system solutions across various sectors, including commercial, industrial, hospitality, healthcare, education, and residential projects.
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