Administration and Business Officer
PIPECARE Group
Employer Active
Posted 11 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
Advisory - giving information or advice or a recommendation about what should be done.
Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings including meetings set by the Management; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.
Main duties:
Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;
Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
Coordinate travel arrangements: develop itineraries, book flights and hotel
arrangements, reserve meeting facilities, and perform other necessary
arrangements as needed including travel schedules;
Serve as a point of contact for the Chairman and C-suit executives;
Proactively identify and exercise independent analysis and judgement in prioritizing
situations requiring attention;
Track the managers project deadlines and needs, while also simultaneously meeting one s own deliverables;
Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.
Other duties as assigned.
Desired Candidate Profile
Master of Arts degree, Master of Science degree, or equivalent degree;
Fluency in English and Arabic languages is a must;
5+ years of experience in complex coordination of activities, management, or
comparable experience;
Excellent written and verbal communication skills;
Ability to work independently as well as collaboratively with colleagues. This includes
overcoming geographic and other potential barriers to communicating with and making contributions to the team s work;
Exceptional organizational skills, including the ability to manage multiple tasks and
projects simultaneously while meeting deadlines;
Ability to thrive in a fast paced and challenging environment;
Capacity to think strategically, critically, and respond analytically;
Ability to edit and format documents;
Mastery of Microsoft Office suite;
Flexibility in working with new issues, topics, and approaches.
Physical and Mental Requirements:
- Lifting and Carrying: Ability to lift and carry up to 50 pounds.
- Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
- Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
- Focus and Multitasking: Ability to maintain focus and multitask effectively.
- Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
- Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.
Department / Functional Area
Keywords
- Administration And Business Officer
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PIPECARE Group
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies. About PIPECARE Group: PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.