Communications & HR Coordinator METACA ( I-Office Administrator)

Boeing Corporation

Responsibilities include, but are not limited to::

Internal Communications:

• Act as the METACA Boeing News Now (BNN) topic owner in close coordination with the global BNN team.
• Create, edit, and select BNN articles for the bi-weekly METACA BNN newsletter.
• Proofread articles and ensure consistency with smart-brevity format and AP style.
• Coordinate approvals and distribution of the newsletter.
• Provide metrics on the newsletter's performance.
• Coordinate logistics for quarterly METACA All Teams meetings, including managing invitations, IT set up, and audiovisual support. Support ad hoc All Teams meetings during executive visits.
• Manage formatting and distribution of internal announcements.
• Manage the METACA communications mailbox, ensuring mailbox is up-to-date and accessible to all employees.
• Collaborate with the REACH (employee engagement) teams and other departments for seamless execution of internal events and meetings.
• Implement other internal communications tactics in support of the Boeing communications strategy.

Event Management:

• Coordinate logistics for events, trade shows, and media gatherings, including venue selection, invitations, catering, and audiovisual equipment.
• Manage third-party logo requests.
• Provide the Communications and HR functions with video editing support using Adobe Pro and other licensed tools.
• Create and edit videos for BNN and Boeing social media channels, notably supporting video editing for the Pick Up Your Wings and Fly Instagram community.
• Support logistics around STEM and community partnerships.
• Apply and enforce applicable highly complex communication standards and formats to ensure brand consistency.

Administrative Support:

• Provide high-level administrative support to the METACA communications and HR teams. Occasionally supporting the India communications team.
• Schedule meetings and prepare and organize meeting materials.
• Manage and update the team calendar of communications activities.
• Support the METACA communications team and the METACA HR Director with travel arrangements and expense reports.
• Organize and coordinate weekly communications team meetings and manage the three weekly PR agency Work-in-Progress calls. Responsible for agenda and follow up.
• Manage and organize communications materials and giveaway items.
• Manage external vendor registration and process.