Document Controller

Confidential Company

We are seeking a meticulous and organized Document Controller to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.

Key Responsibilities:

• Maintain and organize physical and digital records related to company formation, accounting, and client services.
• Ensure all documents are filed according to internal procedures and regulatory requirements.
• Track document versions and ensure timely updates and archiving.
• Coordinate with internal departments to collect, verify, and distribute documents.
• Support compliance and audit processes by providing accurate documentation.
• Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).
• Assist in preparing client files for submission to government authorities and regulatory bodies.
• Monitor document workflows and ensure timely approvals and sign-offs.
• Train staff on document control procedures and best practices.