Document Controller

Wynn Al Marjan Island

About the Position:

Wynn Al Marjan Island is currently seeking a Document Controller to join the resort s Facilities team.

The primary duties and responsibilities of this role are:

• Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
• Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
• Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
• Track document reviews, outstanding revisions, and coordinate approvals with Directors and SMEs.
• Support creation, formatting, and consistent branding of all department documents.
• Maintain structured digital filing systems across shared drives and document management platforms.
• Ensure documents are indexed correctly for rapid retrieval.
• Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.
• Assist in proof reading and formatting documents.
• Prepare correspondence, reports, presentations, and briefing documents.
• Manage communications, meeting agendas, scheduling, and minutes.
• Track CAFM/Maximo work orders and ensure documentation is recorded and closed correctly.
• Coordinate document submissions from vendors and contractors including RAMS, service reports, and inspection certificates.
• Maintain registers for inspections, permits, calibrations, and statutory documentation.
• Compliance & Safety Documentation
• Maintain all compliance records for authorities such as Civil Defence, EPDA, and OSHAD/DCD.
• Track expiry dates and renewal requirements for statutory documents, permits, inspections, and certifications.
• Manage PTW logs, safety training records, and incident documentation.