Executive Secretary

Confidential Company

Job Description

Roles & Responsibilities

Desired Candidate Profile

Provide a full range of administrative and secretarial support to the CEOs Office such as management of incoming and outgoing mail emails telephone calls correspondence

Organise and streamline CEO s diaries to ensure priority to urgent and important matters

Organise meetings and make the necessary logistics arrangements as needed

Prepare meeting agendas and take minutes of meetings to capture comments and specific actions

Answer and monitor phone calls as well as handle internal external inquiries and requests for information

Assist the CEO by preparing correspondence reports presentations and other material as requested

Prepare purchase requisitions and manage the expense reports for the CEOs Office while ensuring they are in line with the invoices and FOIZ policies

Channel downward communication and follow up on the implementation of the CEOs directions

Maintain office records in a confidential and organised manner

Assist the CEO to maintain lines of communication with Government agencies

Prepare the power point presentations as per the requirement and direction of the management

Any other work as per the direction of the Department Manager

Knowledge of MS Office

Ability to Multitask

Interpersonal and Communication Skills

Collaborative Working

Planning & Organising