Executive Secretary / Personal Assistant to General Manager

Confidential Company

Executive Support

• Provide full-spectrum executive and administrative support to the General Manager

• Manage complex calendars, appointments, executive meetings, and business travel arrangements

• Screen and prioritize communications, including emails, calls, and official correspondence

• Prepare executive briefings, reports, presentations, and business summaries

• Draft professional letters, contractual correspondence, and internal memos

Meeting & Reporting Management

• Organize board meetings, management meetings, and project review meetings

• Prepare agendas and record accurate minutes of meetings (MOM)

• Track action points and ensure timely follow-up with stakeholders

• Maintain executive dashboards and management reports

Project & Construction Documentation Support

• Coordinate communications between internal departments, consultants, contractors, and clients

• Assist in preparation and submission of tender documentation

• Support document control processes for contracts, variations, and project files

• Maintain proper filing systems (physical and digital) for management and project records

UAE Government & Authority Portal Handling

• Manage online applications and submissions through UAE government portals including but not limited to:

• Dubai Municipality

• Dubai Development Authority

• General Directorate of Residency and Foreigners Affairs - Dubai

• Ministry of Human Resources and Emiratisation

• Relevant Free Zone portals (if applicable)

• Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions

• Liaise with PROs and ensure timely compliance with statutory deadlines

Confidential & Compliance Management

• Handle sensitive corporate information with strict confidentiality

• Maintain secure documentation related to contracts, financial matters, and management decisions

• Support compliance tracking for corporate and project requirements