HR Assistant

Exotic Colors

Overview:

We are looking for a dedicated and organized HR Assistant to join our team. This role will play a critical part in ensuring smooth HR operations across the company by handling employment matters, coordinating with internal departments, and liaising with external government bodies and vendors. The ideal candidate should be tech-savvy, adaptable, and up to date with modern HR practices.

Key Responsibilities:

Manage all employment-related processes, including contracts, visas, licenses, and documentation, in coordination with the PRO.

Handle internal and external HR inquiries and requests.

Maintain and update employee records (physical and digital).

Support the recruitment process, including sourcing candidates, conducting reference checks, and preparing employment contracts.

Assist with performance management and employee engagement initiatives.

Arrange transportation for visitors and official delegations.

Schedule and coordinate interviews, HR events, training sessions, and seminars.

Conduct new employee orientations and onboarding.

Prepare and submit regular HR reports to management.

Supervise IT Technician, Maintenance Assistant, PRO, and Office Boy to ensure smooth office operations (cleaning, maintenance, security, etc.).

Process employee payroll in coordination with the finance team.

Stay up to date with the latest HR trends, labor laws, and best practices.

Perform other duties as assigned by management.

Requirements

Overview:

We are looking for a dedicated and organized HR Assistant to join our team. This role will play a critical part in ensuring smooth HR operations across the company by handling employment matters, coordinating with internal departments, and liaising with external government bodies and vendors. The ideal candidate should be tech-savvy, adaptable, and up to date with modern HR practices.

Key Responsibilities:

Manage all employment-related processes, including contracts, visas, licenses, and documentation, in coordination with the PRO.

Handle internal and external HR inquiries and requests.

Maintain and update employee records (physical and digital).

Support the recruitment process, including sourcing candidates, conducting reference checks, and preparing employment contracts.

Assist with performance management and employee engagement initiatives.

Arrange transportation for visitors and official delegations.

Schedule and coordinate interviews, HR events, training sessions, and seminars.

Conduct new employee orientations and onboarding.

Prepare and submit regular HR reports to management.

Supervise IT Technician, Maintenance Assistant, PRO, and Office Boy to ensure smooth office operations (cleaning, maintenance, security, etc.).

Process employee payroll in coordination with the finance team.

Stay up to date with the latest HR trends, labor laws, and best practices.

Perform other duties as assigned by management.