Human Resources Administrator

lumiere clinics

Job Description

Roles & Responsibilities

Desired Candidate Profile

KEY DUTIES & RESPONSIBILITIES

As determined by the line management:

• Recruitment and Onboarding: He/she oversees the entire recruitment process, from posting job adverts, resume screening, conducting/coordinating interviews, carrying out reference checks, to extending job offers and managing the onboarding process (including orientation, training, and initial performance evaluations) for new employees.
• Employee Relations: He/she addresses employee concerns, resolves conflicts, and manages disciplinary actions.
• Compliance: He/she ensures adherence to the organization`s regulations, internal policies, as well as the governing employment laws.
• Policy Implementation: As directed by the Line Management, he/she participates in developing, implementing, and updating HR policies and procedures.
• Performance Management: As directed by the Line Management, he/she participates in conducting performance appraisals, providing feedback, and supporting performance improvement plans. As directed by the line manager, he/she handles disciplinary investigations and grievances.
• Training and Development: As directed by the Line Management, he/she participates in coordinating employee training programs and facilitating professional development.
• Benefits Administration: As directed by the Line Management, he/she participates in managing employee benefits programs, such as but not limited to health/social insurance. He/she supports staff members by providing official employment documents required by third parties e.g. banks and other financial institutions after securing the approval of the line manager.
• Personnel Records Management: He/she maintains accurate and up-to-date employee records. He/she tracks and maintains a leave database for staff, and this includes time taken off or any other holiday.
• Employee Engagement: As directed by the Line Management, he/she contributes to initiatives that promote employee satisfaction and retention.
• Payroll Management: He/she prepares monthly HR data relating to payroll processing and shares with the finance team. He/she records new hires, terminations, changes in job classifications, salary increases/deductions, and other adjustments.
• Employee Exit Management: He/she oversees the resigning employee`s exit process, and ensures that exiting employee has handed over all organization`s assets/property. As directed by the line management, he/she communicates to staff regarding existing employee.
• Extra Tasks: He/she undertakes any other duties as requested commensurate with the role (role relativity is decided by, and at the discretion of, the line manager).

SKILLS AND QUALIFICATIONS REQUIRED:

• Minimum working experience of 3 years in Human Resource Management: Strong knowledge of HR principles and practices, thorough understanding of recruitment, employee relations and benefits, as well as Egyptian labor law.
• Experience in the healthcare field is preferred: Familiarity with the specific challenges and needs of a healthcare/medical organization.
• Excellent interpersonal and communication skills: Ability to effectively communicate with employees at all levels and build positive relationships. Having a positive, friendly, flexible, and capable manner.
• Strong problem-solving and conflict-resolution skills: Ability to address employee issues and resolve conflicts effectively.
• Organizational and time management skills: Ability to manage multiple tasks and priorities effectively.
• Proficiency in HR software and systems: Experience with HR information systems and other HR-related software.
• Knowledge of healthcare regulations and compliance: Understanding of relevant laws and regulations in the healthcare industry.