Personal Assistant to the Chief Executive Officer VIBES EVENTS - SOLE PROPRIETORSHIP L.L.C.

We are seeking a highly organized, discreet, and proactive Personal Assistant to the CEO to provide comprehensive executive-level administrative and operational support to our client’s team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.

This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements

• Act as the primary point of contact between the CEO and internal/external stakeholders

• Prepare agendas, briefing notes, presentations, reports, and follow-up action items

• Ensure accurate record-keeping and documentation management

Meeting & Coordination Support

• Coordinate board meetings, executive meetings, and confidential discussions

• Prepare meeting materials, take minutes, and track action points to completion

• Liaise with senior management, clients, partners, and vendors as required

Business & Operational Support

• Assist with project coordination, task tracking, and deadline management

• Support the CEO in monitoring priorities, deliverables, and key initiatives

• Conduct basic research, data compilation, and reporting when required

Confidentiality & Professional Conduct

• Handle highly sensitive information with absolute discretion

• Maintain confidentiality regarding company operations, strategy, and leadership matters

• Represent the CEO and the organization with professionalism at all times