Job Description

Roles & Responsibilities

The key objectives for this role are:

To manage and coordinate company-provided accommodation facilities, ensuring proper allocation, maintenance, compliance, and welfare standards for employees and subcontractors.

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Expected:

4 7 years of experience in site-based accommodation administration, preferably within oil & gas, construction, or remote infrastructure projects.
Strong organizational and coordination skills with the ability to manage large-scale housing logistics.
Bachelor's degree in business administration, Hospitality Management, Human Resources, or a related field.
Familiarity with camp management software, visitor management systems, and basic HSE protocols.
Proficiency in MS Office Suite (especially Excel) and reporting tools.
Strong attention to detail and creativity
Good communication skills and the ability to liaise with contractors, service providers, and multi-cultural workforce

Accommodation Management

Allocate rooms to employees as per company policy
Maintain updated accommodation occupancy records
Coordinate check-in and check-out processes
Ensure proper segregation and room standards (as per project/client requirements).

Camp & Facility Coordination

Liaise with camp operators and facility management teams
Monitor housekeeping, cleaning, and hygiene standards
Ensure compliance with HSE and municipality regulations
Conduct routine inspections of rooms and common areas.

Documentation & Reporting

Maintain accommodation database and room allocation logs
Prepare monthly occupancy reports and cost reports
Track camp capacity versus manpower mobilization plans
Maintain employee accommodation agreements and records.

Employee Welfare Support

Address employee accommodation complaints and resolve issues
Coordinate maintenance requests (AC, plumbing, electrical, etc.)
Ensure adequate utilities supply (water, electricity, internet)

Vendor & Contract Coordination

Coordinate with accommodation providers and landlords
Monitor camp service contracts and invoices
Verify bills against occupancy reports before submission to accounts

Compliance & HSE

Ensure adherence to UAE labor law accommodation standards
Support HSE inspections and audits
Implement emergency response procedures within accommodation facilities

Accommodation Administrator
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